Agree a way of managing and tracking attendance and sign ups

[morganle-48]

We want to be able to:

• contact people that have signed up
• keep a track of sign up vs. attendance

[morganle-48]

This also brings me to questions about managing registration. Any thoughts @yiwen-h? Is there a model we can steal from the RAP sessions?

[yiwen-h]

@eleanor-jones is handling the registration/signup for the RAP sessions - I think we're using Microsoft Forms?

[morganle-48]

Okay good to know - might ask if we can steal the same form content for this. @eleanor-jones are you also managing sending the session links out?

[eleanor-jones]

Hi Lucy! Good idea to share content. We are initially using an MS Form to sense check coding/RAP capabilities within ICB intelligence functions, then asking each ICB to nominate one person to attend - which may also be done via MS Form. I will also be sending session links but haven't thought about the format for that yet! Happy to link up as we get further with planning

[morganle-48]

Ah sorry this is slightly different - I'm not thinking about the Simulation course here but the ReModel club @yiwen-h what do you use to get people to register for RAP drop in sessions currently?

@eleanor-jones - I will definitely be back in touch later in the year for the Simulation course and getting ICB people to register for that. That overview was helpful thanks

[yiwen-h]

RAP drop ins don't require any signup at all :) I use MS Forms for RAP Buddies but do not maintain any attendance register for that

[morganle-48]

Right okay good to know thanks!

I think we'll go for an MS Form for registering for each cycle then so one registration leads to an invite to session 1 and 2 for a cycle, and we can just track attendance in session. @heather-humphreys can you look into this? The form should have a short description of the model and aims for each session in the cycle so you can do this when we've agreed on the copy for the website I think

[heather-humphreys]

I've started making a Form (https://forms.microsoft.com/e/CBAmq3fkUg) but I'm not sure how we want them to work. Plans to review options and decide tomorrow!

[heather-humphreys]

I think we may be talking about using Bookings instead of Forms if we want an all in one info collection / attendance tracker / calendar manager system.

[morganle-48]

Had a discussion with @heather-humphreys on this today and were planning:

• A form per cycle
• Some statement that sign up means they're committing to coming to both sessions in the cycle
• We'll use emails from the form and use them to send out invites prioritising NHS analysts. This will have to be stored somewhere that meets IG requirements (we should ask for guidance here).
• There will be a branch to ask people new to ReModel to answer a few more questions about their simulation knowledge level