Setup initial infrastructure

[jooola]

Describe the proposal

Context libretime/libretime#1497

I propose to provide a testing infrastructure for the project and a demo to the public. I will try not to elaborate too much on the technical details but they involve how much money goes into it.

In terms of testing I think we only need 2 different distributions, each with the latest system of both Debian and Ubuntu (Bullseye and Focal), this means 2 different devices to pay for. Once we fully support containers, we should only need a single device running different distributions inside containers.

In terms of a demo, having a second Libretime stack installed next to the testing installation should be good enough. I consider the demo a lower priority compared to the testing infrastructure.

Management of these devices should be handled use infrastructure as code, so changes can be reviewed and approved by maintainers. Transmission to future maintainers should also be easier.

These devices could be used for other purposes.

Cost breakdown

This depends on the platform offering these servers:

• Hetzner
  2 x CX11 3,49€ (no VAT) / month

• [Add providers if you have a better solution]

I don't know how far we need to pan for the funding of this, if we plan yearly or every 6 month.

Involvement

I help to maintain LibreTime and expect that continuous testing of the deployed services will make the development cycle faster. The demo is intended to bring the project to the public in order to reach more people and grow the community.

[paddatrapper]

I think that is the best price we are going to find. The other plus about Hetzner is that it already has a concept of team ownership

[jooola]

In addition they have good tooling around there Cloud provider API, and we could for instance setup those devices using ansible.

[paddatrapper]

We have about $18 a month coming into the collective, with some decent reserves there to tide us over if those drop. Maybe we cover yearly? This is an expense that makes sense and is desperately needed, so uncontroversial. Yearly funding gives us a chance to review as needed

I have requested a virtual card from OpenCollective so that Hetzner charges can be billed directly to the OpenCollective instead of going via one of us.

[jooola]

I would also go for locking 1 year of funding, and if the costs are reduced because we move to the docker image stacks then we will have some money from the server we don't need. Which could be reused next year.

What is the VAT rate for LibreTime ? In which country is the organization localised ?

[paddatrapper]

We're backed by the US OpenCollective, which is a 501(c) 6 - https://www.oscollective.org/ https://opencollective.com/opensource#category-ABOUT

No no VAT in the EU, we are effectively US based.

[paddatrapper]

OpenCollective has approved a credit card for paying Hetzner at most $10 a month. How much would it cost to secure a year of use per server? I can request an increase in the card limit, otherwise we can just go with a monthly cost

[jooola]

I don't think we can get lower costs by billing yearly. So we would have € 3.49 / mo x 2 = 83.76 per year

I think 10€ per month is good enough, if we reach a limit we will raise it.

[paddatrapper]

Sounds good. Shall I create a Hetzner team or do you want to?

[jooola]

Sounds good. Shall I create a Hetzner team or do you want to?

I think we need to create an organization user for the billing process, and invite us both to a shared project. I you want to do it feel free to do it.

[paddatrapper]

Hetzner organisation created and configured

[jooola]

This is now waiting on #18

[jooola]

Now that we support docker deployment for LibreTime, I would actually prefer to have a single VPS, instead of 2.

This single VPS can also be used for other services, such as a stats.libretime.org service if that is needed, or host a prometheus/loki/grafana stack to monitor the demo.libretime.org service.

We wanted to test the install script as well, but I think we should rather use the vagrant setup to test it, and maybe we can run a full deployment test using a disposable vps and run cypress tests against it.

So I am re targeting this ticket to "Setup basic infra", and make the demo service only a part of it.