From 355be2128831ca4dbba4a3ddd21127847062ca6d Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Tue, 18 Nov 2025 11:10:15 -0500 Subject: [PATCH 01/10] update funding guidelines --- docs/about/funding.md | 231 ++++++++++++++++++++++++++++++++++++------ 1 file changed, 199 insertions(+), 32 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index 4f2fcec1..7fe0bca3 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -5,7 +5,7 @@ sidebar_position: 2 # Budget and Event Funding -## Budget +_These guidelines were last updated on 11/20/2025._ DormCon [maintains a budget](https://docs.google.com/spreadsheets/d/1UPuOOGkemUujGznduOHi4RSK1Wza2Hxgu3fIhYua50Q/edit?usp=sharing) @@ -15,45 +15,212 @@ of money available for events that enhance the residential experience. As [approved by dorm presidents](https://web-cert.mit.edu/dormcon/cert_minutes/2024-02-29.pdf), DormCon receives $10 of house tax from every dorm resident. -## Funding Guidelines +In addition, beginning Spring 2026, DormCon is receiving ~$12k per semester to +distribute to residence halls for large events from the MIT Division of Student +Life in lieu of (now defunct) LEF/ARCADE funding. This is in recognition of the +value that undergraduate residence halls have on the student experience, and is +fully distributed directly to dorms every semester based on request. +Furthermore, DormCon annually funds campus-wide events such as Campus Preview +Weekend (CPW), Residential Exploration (REX), and DormCon Apple Picking, as well +as individual dorm events, inter-dorm events, and events sponsored by individual +dorm residents. -DormCon is committed to supporting events in the dorm community through funding -and advisory roles. -[The following funding guidelines](/pdf/DormconFundingS24.pdf) were adopted as -of spring 2024; if you plan to apply for event funding, you must read these -updated guidelines. Some important facts are noted below: +All funding requests are first reviewed by the DormCon Treasurer then voted on +by the dorm presidents at a general body meeting, and a representative of the +group/organization requesting funding may be requested to attend as needed. This +is to ensure a spirit of transparency, collaboration, and fiscal responsibility. +Any questions should be directed to the DormCon Treasurer by emailing +[dormcon-treasurer@mit.edu](mailto:dormcon-treasurer@mit.edu). -- Funding applications must be submitted at least one week before the meeting at - which the application is to be discussed. +## Individual Dorm Events -- If possible, event applications should be submitted by the second DormCon - meeting of the term. Up to 50% of event funds may be distributed at this time, - with the remainder available for applications on a rolling basis. +### Definition -- The online application must be filled out for any events and a representative - from the group will be contacted to attend a DormCon meeting as needed. - Rolling events must be submitted three weeks prior to the event in order to - allow sufficient time for DormCon review and potential approval. +Events that are sponsored by one dorm and are open and advertised to all +undergraduate residents -- No event will be funded beyond 50% of its total event budget, up to a maximum - of $500 for parties and $2000 for all other events. Party organizers - [can email the DormCon Treasurer](mailto:dormcon-treasurer@mit.edu) with an - explanation to request that their event be considered for the full $2000. +### Examples -- In order to actually get the funding transferred into your account, you must - fill out a post-event report. +DTYD, FredFest, Piano Drop -- Events must be classified into one of four categories; in general, preference - will be given to events which are advertised to the entire dorm community and - subsequently to those which are sponsored by multiple dorms. Events sponsored - by (non-dorm) student groups are not eligible for funding. +### Specifications -## Application +**Events that are to be funded by DormCon must follow certain guidelines.** -**To apply for event funding, please fill out -[our application](https://forms.gle/fRBN2P9PVy2jpeSKA).** +- All DormCon-funded individual dorm events must be open to all undergraduate + dorm residents. +- Events will not be given funding exceeding 50% of the eligible budget for said + event +- Line items for publicity, giveaways (besides event food), or alcohol are not + eligible for DormCon funding. +- Event leaders are expected to handle EHS and risk management issues for their + event. +- DormCon must be listed as a funding source in all advertisements and publicity + materials for the event. -## Post-Event Report +### Application Deadlines -**Once the event is over, please fill out a -[post-event report](https://forms.gle/V2FF6xMPhSp1ntpUA).** +[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) +for event funding must be received by the DormCon treasurer no later than one +week before the DormCon general body meeting at which that event is to be +discussed. Funding will be transferred into dorm accounts after the +[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. + +### Event Funding Application Form + +1. Which category does your event fall under? +2. What is your event and how does it involve dorm culture? (100 words minimum) +3. Sponsors (i.e. the dorms involved) +4. Location +5. Date and time +6. Number of people the event can accommodate (at one time and total) +7. Expected attendance (at one time and total) +8. Comprehensive budget of entire event that follows the following guidelines: + 1. Itemized (as much as is reasonable) + 2. Expected alternative/extra funding sources + 3. Expected cover charge/tickets, if applicable. Indicate which items that + will be covered by DormCon funding + 4. Do you expect this to be a repeating event? + +### Post-Event Report + +1. After the event, you are required to submit a post event report, which should + detail final expenses and the number of attendees, as well as any other + relevant notes. +2. DormCon reserves the right to rescind or reduce funding if this report is not + submitted, or if the final reported expenses are significantly different from + the budget submitted on the funding application. In such a case, dorm + presidents will vote to approve the reduction in funding at the next possible + GBM. + +## Inter-Dorm Events + +### Definition + +Events that are sponsored by multiple dorms + +### Examples + +Spring Picnic, Fall Carnival, Multi-dorm formal + +### Specifications + +**Events that are to be funded by DormCon must follow certain guidelines.** + +- All DormCon-funded individual dorm events must be open to all undergraduate + dorm residents. +- Events will not be given funding exceeding 50% of the eligible budget for said + event +- Line items for publicity, giveaways (besides event food), or alcohol are not + eligible for DormCon funding. +- Event leaders are expected to handle EHS and risk management issues for their + event. +- DormCon must be listed as a funding source in all advertisements and publicity + materials for the event. + +### Application Deadlines + +[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) +for event funding must be received by the DormCon treasurer no later than one +week before the DormCon general body meeting at which that event is to be +discussed. Funding will be transferred into dorm accounts after the +[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. + +### Event Funding Application Form + +1. Which category does your event fall under? +2. What is your event and how does it involve dorm culture? (100 words minimum) +3. Sponsors (i.e. the dorms involved) +4. Location +5. Date and time +6. Number of people the event can accommodate (at one time and total) +7. Expected attendance (at one time and total) +8. Comprehensive budget of entire event that follows the following guidelines: + 1. Itemized (as much as is reasonable) + 2. Expected alternative/extra funding sources + 3. Expected cover charge/tickets, if applicable. Indicate which items that + will be covered by DormCon funding + 4. Do you expect this to be a repeating event? + +### Post-Event Report + +1. After the event, you are required to submit a post event report, which should + detail final expenses and the number of attendees, as well as any other + relevant notes. +2. DormCon reserves the right to rescind or reduce funding if this report is not + submitted, or if the final reported expenses are significantly different from + the budget submitted on the funding application. In such a case, dorm + presidents will vote to approve the reduction in funding at the next possible + GBM. + +## Resident Events + +### Definition + +Events that are sponsored by an individual dorm resident and are open and +advertised to everyone. + +### Examples + +A Dr. Who watch party + +### Specifications + +**Events that are to be funded by DormCon must follow certain guidelines.** + +- All DormCon-funded individual dorm events must be open to all undergraduate + dorm residents. +- Events will not be given funding exceeding 50% of the eligible budget for said + event +- Line items for publicity, giveaways (besides event food), or alcohol are not + eligible for DormCon funding. +- Event leaders are expected to handle EHS and risk management issues for their + event. +- DormCon must be listed as a funding source in all advertisements and publicity + materials for the event. + +### Application Deadlines + +[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) +for event funding must be received by the DormCon treasurer no later than one +week before the DormCon general body meeting at which that event is to be +discussed. Funding will be transferred into dorm accounts after the +[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. + +### Event Funding Application Form + +1. Which category does your event fall under? +2. What is your event and how does it involve dorm culture? (100 words minimum) +3. Sponsors (i.e. the dorms involved) +4. Location +5. Date and time +6. Number of people the event can accommodate (at one time and total) +7. Expected attendance (at one time and total) +8. Comprehensive budget of entire event that follows the following guidelines: + 1. Itemized (as much as is reasonable) + 2. Expected alternative/extra funding sources + 3. Expected cover charge/tickets, if applicable. Indicate which items that + will be covered by DormCon funding + 4. Do you expect this to be a repeating event? + +### Post-Event Report + +1. After the event, you are required to submit a post event report, which should + detail final expenses and the number of attendees, as well as any other + relevant notes. +2. DormCon reserves the right to rescind or reduce funding if this report is not + submitted, or if the final reported expenses are significantly different from + the budget submitted on the funding application. In such a case, dorm + presidents will vote to approve the reduction in funding at the next possible + GBM. + +## Non-Event Funds + +### Definition + +Funds for the betterment of the residential experience at MIT, but not +necessarily for a specific event. + +### Examples + +Dorm pilot programs, facilities repairs, mural boards From 61533847688ac03640dd47ca6e1ac8e1e5e41999 Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Wed, 19 Nov 2025 16:13:42 -0500 Subject: [PATCH 02/10] remove specific wording --- docs/about/funding.md | 18 +++++++++--------- 1 file changed, 9 insertions(+), 9 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index 7fe0bca3..0dd8bee9 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -15,15 +15,15 @@ of money available for events that enhance the residential experience. As [approved by dorm presidents](https://web-cert.mit.edu/dormcon/cert_minutes/2024-02-29.pdf), DormCon receives $10 of house tax from every dorm resident. -In addition, beginning Spring 2026, DormCon is receiving ~$12k per semester to -distribute to residence halls for large events from the MIT Division of Student -Life in lieu of (now defunct) LEF/ARCADE funding. This is in recognition of the -value that undergraduate residence halls have on the student experience, and is -fully distributed directly to dorms every semester based on request. -Furthermore, DormCon annually funds campus-wide events such as Campus Preview -Weekend (CPW), Residential Exploration (REX), and DormCon Apple Picking, as well -as individual dorm events, inter-dorm events, and events sponsored by individual -dorm residents. +In addition, beginning Spring 2026, DormCon is receiving funding to distribute +to residence halls for large events from the MIT Division of Student Life in +lieu of (now defunct) LEF/ARCADE grants. This is in recognition of the value +that undergraduate residence halls have on the student experience, and is fully +distributed directly to dorms every semester based on request. Furthermore, +DormCon annually funds campus-wide events such as Campus Preview Weekend (CPW), +Residential Exploration (REX), and DormCon Apple Picking, as well as individual +dorm events, inter-dorm events, and events sponsored by individual dorm +residents. All funding requests are first reviewed by the DormCon Treasurer then voted on by the dorm presidents at a general body meeting, and a representative of the From 29971b313b734742c4f36a36ef199eb77e3640a3 Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Wed, 31 Dec 2025 13:00:37 -0500 Subject: [PATCH 03/10] update --- docs/about/funding.md | 171 +++++++++++++++++++++++++----------------- 1 file changed, 103 insertions(+), 68 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index 0dd8bee9..5d69b6e2 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -5,7 +5,7 @@ sidebar_position: 2 # Budget and Event Funding -_These guidelines were last updated on 11/20/2025._ +_These guidelines were last updated on 12/31/2025._ DormCon [maintains a budget](https://docs.google.com/spreadsheets/d/1UPuOOGkemUujGznduOHi4RSK1Wza2Hxgu3fIhYua50Q/edit?usp=sharing) @@ -15,17 +15,17 @@ of money available for events that enhance the residential experience. As [approved by dorm presidents](https://web-cert.mit.edu/dormcon/cert_minutes/2024-02-29.pdf), DormCon receives $10 of house tax from every dorm resident. -In addition, beginning Spring 2026, DormCon is receiving funding to distribute -to residence halls for large events from the MIT Division of Student Life in -lieu of (now defunct) LEF/ARCADE grants. This is in recognition of the value -that undergraduate residence halls have on the student experience, and is fully -distributed directly to dorms every semester based on request. Furthermore, -DormCon annually funds campus-wide events such as Campus Preview Weekend (CPW), -Residential Exploration (REX), and DormCon Apple Picking, as well as individual -dorm events, inter-dorm events, and events sponsored by individual dorm -residents. - -All funding requests are first reviewed by the DormCon Treasurer then voted on +In addition, beginning Spring 2026, DormCon is receiving additional semesterly +funding to distribute to residence halls for large events from the MIT Division +of Student Life, in lieu of (now defunct) LEF/ARCADE grants. This is in +recognition of the value that undergraduate residence halls have on the student +experience, and is fully distributed directly to dorms every semester based on +request. Furthermore, DormCon annually funds campus-wide events such as Campus +Preview Weekend (CPW), Residential Exploration (REX), and DormCon Apple Picking, +as well as individual dorm events, inter-dorm events, and events sponsored by +individual dorm residents. + +All funding requests are first reviewed by the DormCon Treasurer, then voted on by the dorm presidents at a general body meeting, and a representative of the group/organization requesting funding may be requested to attend as needed. This is to ensure a spirit of transparency, collaboration, and fiscal responsibility. @@ -37,7 +37,7 @@ Any questions should be directed to the DormCon Treasurer by emailing ### Definition Events that are sponsored by one dorm and are open and advertised to all -undergraduate residents +undergraduate residents. ### Examples @@ -68,14 +68,13 @@ discussed. Funding will be transferred into dorm accounts after the ### Event Funding Application Form -1. Which category does your event fall under? -2. What is your event and how does it involve dorm culture? (100 words minimum) -3. Sponsors (i.e. the dorms involved) -4. Location -5. Date and time -6. Number of people the event can accommodate (at one time and total) -7. Expected attendance (at one time and total) -8. Comprehensive budget of entire event that follows the following guidelines: +1. What is your event and how does it involve dorm culture? (100 words minimum) +2. Dorm sponsor (i.e. the dorm involved) +3. Location +4. Date and time +5. Number of people the event can accommodate (at one time and total) +6. Expected attendance (at one time and total) +7. Comprehensive budget of entire event that follows the following guidelines: 1. Itemized (as much as is reasonable) 2. Expected alternative/extra funding sources 3. Expected cover charge/tickets, if applicable. Indicate which items that @@ -84,20 +83,20 @@ discussed. Funding will be transferred into dorm accounts after the ### Post-Event Report -1. After the event, you are required to submit a post event report, which should - detail final expenses and the number of attendees, as well as any other - relevant notes. -2. DormCon reserves the right to rescind or reduce funding if this report is not - submitted, or if the final reported expenses are significantly different from - the budget submitted on the funding application. In such a case, dorm - presidents will vote to approve the reduction in funding at the next possible - GBM. +- After the event, you are required to submit a post event report, which should + detail final expenses and the number of attendees, as well as any other + relevant notes. +- DormCon reserves the right to rescind or reduce funding if this report is not + submitted, or if the final reported expenses are significantly different from + the budget submitted on the funding application. In such a case, dorm + presidents will vote to approve the reduction in funding at the next possible + GBM. ## Inter-Dorm Events ### Definition -Events that are sponsored by multiple dorms +Events that are sponsored by multiple dorms. ### Examples @@ -107,8 +106,6 @@ Spring Picnic, Fall Carnival, Multi-dorm formal **Events that are to be funded by DormCon must follow certain guidelines.** -- All DormCon-funded individual dorm events must be open to all undergraduate - dorm residents. - Events will not be given funding exceeding 50% of the eligible budget for said event - Line items for publicity, giveaways (besides event food), or alcohol are not @@ -128,14 +125,13 @@ discussed. Funding will be transferred into dorm accounts after the ### Event Funding Application Form -1. Which category does your event fall under? -2. What is your event and how does it involve dorm culture? (100 words minimum) -3. Sponsors (i.e. the dorms involved) -4. Location -5. Date and time -6. Number of people the event can accommodate (at one time and total) -7. Expected attendance (at one time and total) -8. Comprehensive budget of entire event that follows the following guidelines: +1. What is your event and how does it involve dorm culture? (100 words minimum) +2. Dorm sponsors (i.e. the dorms involved) +3. Location +4. Date and time +5. Number of people the event can accommodate (at one time and total) +6. Expected attendance (at one time and total) +7. Comprehensive budget of entire event that follows the following guidelines: 1. Itemized (as much as is reasonable) 2. Expected alternative/extra funding sources 3. Expected cover charge/tickets, if applicable. Indicate which items that @@ -144,25 +140,25 @@ discussed. Funding will be transferred into dorm accounts after the ### Post-Event Report -1. After the event, you are required to submit a post event report, which should - detail final expenses and the number of attendees, as well as any other - relevant notes. -2. DormCon reserves the right to rescind or reduce funding if this report is not - submitted, or if the final reported expenses are significantly different from - the budget submitted on the funding application. In such a case, dorm - presidents will vote to approve the reduction in funding at the next possible - GBM. +- After the event, you are required to submit a post event report, which should + detail final expenses and the number of attendees, as well as any other + relevant notes. +- DormCon reserves the right to rescind or reduce funding if this report is not + submitted, or if the final reported expenses are significantly different from + the budget submitted on the funding application. In such a case, dorm + presidents will vote to approve the reduction in funding at the next possible + GBM. ## Resident Events ### Definition -Events that are sponsored by an individual dorm resident and are open and +Events that are sponsored by individual dorm residents and are open and advertised to everyone. ### Examples -A Dr. Who watch party +A Doctor Who watch party ### Specifications @@ -189,14 +185,13 @@ discussed. Funding will be transferred into dorm accounts after the ### Event Funding Application Form -1. Which category does your event fall under? -2. What is your event and how does it involve dorm culture? (100 words minimum) -3. Sponsors (i.e. the dorms involved) -4. Location -5. Date and time -6. Number of people the event can accommodate (at one time and total) -7. Expected attendance (at one time and total) -8. Comprehensive budget of entire event that follows the following guidelines: +1. What is your event and how does it involve dorm culture? (100 words minimum) +2. Sponsors (i.e. the dorm residents involved) +3. Location +4. Date and time +5. Number of people the event can accommodate (at one time and total) +6. Expected attendance (at one time and total) +7. Comprehensive budget of entire event that follows the following guidelines: 1. Itemized (as much as is reasonable) 2. Expected alternative/extra funding sources 3. Expected cover charge/tickets, if applicable. Indicate which items that @@ -205,22 +200,62 @@ discussed. Funding will be transferred into dorm accounts after the ### Post-Event Report -1. After the event, you are required to submit a post event report, which should - detail final expenses and the number of attendees, as well as any other - relevant notes. -2. DormCon reserves the right to rescind or reduce funding if this report is not - submitted, or if the final reported expenses are significantly different from - the budget submitted on the funding application. In such a case, dorm - presidents will vote to approve the reduction in funding at the next possible - GBM. +- After the event, you are required to submit a post event report, which should + detail final expenses and the number of attendees, as well as any other + relevant notes. +- DormCon reserves the right to rescind or reduce funding if this report is not + submitted, or if the final reported expenses are significantly different from + the budget submitted on the funding application. In such a case, dorm + presidents will vote to approve the reduction in funding at the next possible + GBM. ## Non-Event Funds ### Definition Funds for the betterment of the residential experience at MIT, but not -necessarily for a specific event. +necessarily for a specific event. May be sponsored either by dorm or individual +dorm residents. ### Examples -Dorm pilot programs, facilities repairs, mural boards +Laundry pilot programs, dorm food pantries, facilities repairs, mural boards + +### Specifications + +**Funds given by DormCon must follow certain guidelines.** + +- No funding from DormCon may be given such that more than 50% of the budget for + said purpose is from DormCon. +- Line items for publicity, giveaways (besides event food), or alcohol are not + eligible for DormCon funding. +- DormCon must be listed as a funding source in all advertisements and publicity + materials, if applicable. + +### Application Deadlines + +[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) +for funding must be received by the DormCon treasurer no later than one week +before the DormCon general body meeting before it is to be used. Funding will be +transferred into dorm accounts after the +[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. + +### Funding Application Form + +1. Detailed purpose of funding +2. How does your request involve dorm culture? (200 words minimum) +3. Sponsors (i.e. the dorms, communities, or residents involved) +4. Comprehensive budget that follows the following guidelines: + 1. Itemized (as much as is reasonable) + 2. Expected alternative/extra funding sources + 3. Do you expect this to be a repeating funding request? + +### Post-Funding Report + +- After the funding is used, you are required to submit a post funding report, + which should detail final expenses and any other relevant notes. +- DormCon reserves the right to rescind or reduce funding if this report is not + submitted, or if the final reported expenses are significantly different from + the budget submitted on the funding application. In such a case, dorm + presidents will vote to approve the reduction in funding at the next possible + GBM. From a0673d84dbbb13eb809016779c5afda990d1451c Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Sat, 31 Jan 2026 17:15:50 -0500 Subject: [PATCH 04/10] update formatting --- docs/about/funding.md | 72 +++++++++++++++++++++++-------------------- 1 file changed, 39 insertions(+), 33 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index 5d69b6e2..2de80c63 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -5,14 +5,17 @@ sidebar_position: 2 # Budget and Event Funding -_These guidelines were last updated on 12/31/2025._ - -DormCon -[maintains a budget](https://docs.google.com/spreadsheets/d/1UPuOOGkemUujGznduOHi4RSK1Wza2Hxgu3fIhYua50Q/edit?usp=sharing) -in order to help fund events in the dorm community and for operational expenses. -We are committed to keeping extraneous costs low in order to maximize the amount -of money available for events that enhance the residential experience. As -[approved by dorm presidents](https://web-cert.mit.edu/dormcon/cert_minutes/2024-02-29.pdf), +:::note + +These guidelines were last updated on 1/31/2026. Please reach out to the +DormCon Treasurer with any questions. + +::: + +DormCon [maintains a budget][budget] in order to help fund events in the dorm +community and for operational expenses. We are committed to keeping extraneous +costs low in order to maximize the amount of money available for events that +enhance the residential experience. As [approved by dorm presidents][tax], DormCon receives $10 of house tax from every dorm resident. In addition, beginning Spring 2026, DormCon is receiving additional semesterly @@ -21,16 +24,16 @@ of Student Life, in lieu of (now defunct) LEF/ARCADE grants. This is in recognition of the value that undergraduate residence halls have on the student experience, and is fully distributed directly to dorms every semester based on request. Furthermore, DormCon annually funds campus-wide events such as Campus -Preview Weekend (CPW), Residential Exploration (REX), and DormCon Apple Picking, -as well as individual dorm events, inter-dorm events, and events sponsored by -individual dorm residents. +Preview Weekend (CPW), [Residential Exploration (REX)](/rex), and DormCon Apple +Picking, as well as individual dorm events, inter-dorm events, and events +sponsored by individual dorm residents. All funding requests are first reviewed by the DormCon Treasurer, then voted on by the dorm presidents at a general body meeting, and a representative of the group/organization requesting funding may be requested to attend as needed. This is to ensure a spirit of transparency, collaboration, and fiscal responsibility. Any questions should be directed to the DormCon Treasurer by emailing -[dormcon-treasurer@mit.edu](mailto:dormcon-treasurer@mit.edu). +. ## Individual Dorm Events @@ -60,11 +63,10 @@ DTYD, FredFest, Piano Drop ### Application Deadlines -[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) -for event funding must be received by the DormCon treasurer no later than one -week before the DormCon general body meeting at which that event is to be -discussed. Funding will be transferred into dorm accounts after the -[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. +[Applications][application] for event funding must be received by the DormCon +treasurer no later than one week before the DormCon general body meeting at +which that event is to be discussed. Funding will be transferred into dorm +accounts after the [Post-Event Report][post-event] is submitted. ### Event Funding Application Form @@ -117,11 +119,10 @@ Spring Picnic, Fall Carnival, Multi-dorm formal ### Application Deadlines -[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) -for event funding must be received by the DormCon treasurer no later than one -week before the DormCon general body meeting at which that event is to be -discussed. Funding will be transferred into dorm accounts after the -[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. +[Applications][application] for event funding must be received by the DormCon +treasurer no later than one week before the DormCon general body meeting at +which that event is to be discussed. Funding will be transferred into dorm +accounts after the [Post-Event Report][post-event] is submitted. ### Event Funding Application Form @@ -158,7 +159,7 @@ advertised to everyone. ### Examples -A Doctor Who watch party +A Doctor Who watch party, RPM study break ### Specifications @@ -177,11 +178,10 @@ A Doctor Who watch party ### Application Deadlines -[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) -for event funding must be received by the DormCon treasurer no later than one -week before the DormCon general body meeting at which that event is to be -discussed. Funding will be transferred into dorm accounts after the -[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. +[Applications][application] for event funding must be received by the DormCon +treasurer no later than one week before the DormCon general body meeting at +which that event is to be discussed. Funding will be transferred into dorm +accounts after the [Post-Event Report][post-event] is submitted. ### Event Funding Application Form @@ -234,11 +234,10 @@ Laundry pilot programs, dorm food pantries, facilities repairs, mural boards ### Application Deadlines -[Applications](https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform) -for funding must be received by the DormCon treasurer no later than one week -before the DormCon general body meeting before it is to be used. Funding will be -transferred into dorm accounts after the -[Post-Event Report](https://forms.gle/V2FF6xMPhSp1ntpUA) is submitted. +[Applications][application] for funding must be received by the DormCon +treasurer no later than one week before the DormCon general body meeting before +it is to be used. Funding will be transferred into dorm accounts after the +[Post-Event Report][post-event] is submitted. ### Funding Application Form @@ -259,3 +258,10 @@ transferred into dorm accounts after the the budget submitted on the funding application. In such a case, dorm presidents will vote to approve the reduction in funding at the next possible GBM. + +[budget]: + https://docs.google.com/spreadsheets/d/1UPuOOGkemUujGznduOHi4RSK1Wza2Hxgu3fIhYua50Q/edit?usp=sharing +[tax]: https://web-cert.mit.edu/dormcon/cert_minutes/2024-02-29.pdf +[application]: + https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform +[post-event]: https://forms.gle/V2FF6xMPhSp1ntpUA From bdfdbd8a4a9768107ef6920b4aa799d272abd1a4 Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Sat, 31 Jan 2026 17:26:39 -0500 Subject: [PATCH 05/10] nicer formatting --- docs/about/funding.md | 20 ++++++++++++++------ 1 file changed, 14 insertions(+), 6 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index 2de80c63..a0b534f3 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -7,8 +7,8 @@ sidebar_position: 2 :::note -These guidelines were last updated on 1/31/2026. Please reach out to the -DormCon Treasurer with any questions. +These guidelines were last updated on 1/31/2026. Please reach out to the DormCon +Treasurer with any questions. ::: @@ -44,7 +44,9 @@ undergraduate residents. ### Examples -DTYD, FredFest, Piano Drop +- [DTYD](https://mitadmissions.org/blogs/entry/dance-til-you-drop-53rd/) +- [FredFest](https://thetech.com/2025/10/23/fredfest-2025) +- [Piano Drop](https://news.mit.edu/2018/just-drop-it-mit-baker-house-piano-drop-0524) ### Specifications @@ -102,7 +104,9 @@ Events that are sponsored by multiple dorms. ### Examples -Spring Picnic, Fall Carnival, Multi-dorm formal +- Spring Picnic +- Fall Carnival +- Multi-dorm formal ### Specifications @@ -159,7 +163,8 @@ advertised to everyone. ### Examples -A Doctor Who watch party, RPM study break +- A Doctor Who watch party +- RPM study break ### Specifications @@ -219,7 +224,10 @@ dorm residents. ### Examples -Laundry pilot programs, dorm food pantries, facilities repairs, mural boards +- Laundry pilot programs +- Dorm food pantries +- Facilities repairs +- Mural boards ### Specifications From f99903b17a003c781328b945c6e6f26e8fa399ad Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Sat, 31 Jan 2026 17:33:04 -0500 Subject: [PATCH 06/10] more event examples :3 --- docs/about/funding.md | 4 +++- 1 file changed, 3 insertions(+), 1 deletion(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index a0b534f3..6e4e1f9c 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -46,7 +46,9 @@ undergraduate residents. - [DTYD](https://mitadmissions.org/blogs/entry/dance-til-you-drop-53rd/) - [FredFest](https://thetech.com/2025/10/23/fredfest-2025) -- [Piano Drop](https://news.mit.edu/2018/just-drop-it-mit-baker-house-piano-drop-0524) +- [Baker Piano Drop](https://news.mit.edu/2018/just-drop-it-mit-baker-house-piano-drop-0524) +- [Bad Ideas Weekend](https://thetech.com/2026/01/29/bad-ideas-2026) +- [Next Haunt](https://mitadmissions.org/blogs/entry/group-post-next-haunt-2024-the-survivors/) ### Specifications From 4360ae8422679b10af58a82e528460ca003c54b4 Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Sat, 31 Jan 2026 20:11:54 -0500 Subject: [PATCH 07/10] make ids unique --- docs/about/funding.md | 48 +++++++++++++++++++++---------------------- 1 file changed, 24 insertions(+), 24 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index 6e4e1f9c..f5fbf1e2 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -37,12 +37,12 @@ Any questions should be directed to the DormCon Treasurer by emailing ## Individual Dorm Events -### Definition +### Definition {#individual-definition} Events that are sponsored by one dorm and are open and advertised to all undergraduate residents. -### Examples +### Examples {#individual-examples} - [DTYD](https://mitadmissions.org/blogs/entry/dance-til-you-drop-53rd/) - [FredFest](https://thetech.com/2025/10/23/fredfest-2025) @@ -50,7 +50,7 @@ undergraduate residents. - [Bad Ideas Weekend](https://thetech.com/2026/01/29/bad-ideas-2026) - [Next Haunt](https://mitadmissions.org/blogs/entry/group-post-next-haunt-2024-the-survivors/) -### Specifications +### Specifications {#individual-specifications} **Events that are to be funded by DormCon must follow certain guidelines.** @@ -65,14 +65,14 @@ undergraduate residents. - DormCon must be listed as a funding source in all advertisements and publicity materials for the event. -### Application Deadlines +### Application Deadlines {#individual-deadlines} [Applications][application] for event funding must be received by the DormCon treasurer no later than one week before the DormCon general body meeting at which that event is to be discussed. Funding will be transferred into dorm accounts after the [Post-Event Report][post-event] is submitted. -### Event Funding Application Form +### Event Funding Application Form {#individual-application} 1. What is your event and how does it involve dorm culture? (100 words minimum) 2. Dorm sponsor (i.e. the dorm involved) @@ -87,7 +87,7 @@ accounts after the [Post-Event Report][post-event] is submitted. will be covered by DormCon funding 4. Do you expect this to be a repeating event? -### Post-Event Report +### Post-Event Report {#individual-report} - After the event, you are required to submit a post event report, which should detail final expenses and the number of attendees, as well as any other @@ -100,17 +100,17 @@ accounts after the [Post-Event Report][post-event] is submitted. ## Inter-Dorm Events -### Definition +### Definition {#inter-definition} Events that are sponsored by multiple dorms. -### Examples +### Examples {#inter-examples} - Spring Picnic - Fall Carnival - Multi-dorm formal -### Specifications +### Specifications {#inter-specifications} **Events that are to be funded by DormCon must follow certain guidelines.** @@ -123,14 +123,14 @@ Events that are sponsored by multiple dorms. - DormCon must be listed as a funding source in all advertisements and publicity materials for the event. -### Application Deadlines +### Application Deadlines {#inter-deadlines} [Applications][application] for event funding must be received by the DormCon treasurer no later than one week before the DormCon general body meeting at which that event is to be discussed. Funding will be transferred into dorm accounts after the [Post-Event Report][post-event] is submitted. -### Event Funding Application Form +### Event Funding Application Form {#inter-application} 1. What is your event and how does it involve dorm culture? (100 words minimum) 2. Dorm sponsors (i.e. the dorms involved) @@ -145,7 +145,7 @@ accounts after the [Post-Event Report][post-event] is submitted. will be covered by DormCon funding 4. Do you expect this to be a repeating event? -### Post-Event Report +### Post-Event Report {#inter-report} - After the event, you are required to submit a post event report, which should detail final expenses and the number of attendees, as well as any other @@ -158,17 +158,17 @@ accounts after the [Post-Event Report][post-event] is submitted. ## Resident Events -### Definition +### Definition {#resident-definition} Events that are sponsored by individual dorm residents and are open and advertised to everyone. -### Examples +### Examples {#resident-examples} - A Doctor Who watch party - RPM study break -### Specifications +### Specifications {#resident-specifications} **Events that are to be funded by DormCon must follow certain guidelines.** @@ -183,14 +183,14 @@ advertised to everyone. - DormCon must be listed as a funding source in all advertisements and publicity materials for the event. -### Application Deadlines +### Application Deadlines {#resident-deadlines} [Applications][application] for event funding must be received by the DormCon treasurer no later than one week before the DormCon general body meeting at which that event is to be discussed. Funding will be transferred into dorm accounts after the [Post-Event Report][post-event] is submitted. -### Event Funding Application Form +### Event Funding Application Form {#resident-application} 1. What is your event and how does it involve dorm culture? (100 words minimum) 2. Sponsors (i.e. the dorm residents involved) @@ -205,7 +205,7 @@ accounts after the [Post-Event Report][post-event] is submitted. will be covered by DormCon funding 4. Do you expect this to be a repeating event? -### Post-Event Report +### Post-Event Report {#resident-report} - After the event, you are required to submit a post event report, which should detail final expenses and the number of attendees, as well as any other @@ -218,20 +218,20 @@ accounts after the [Post-Event Report][post-event] is submitted. ## Non-Event Funds -### Definition +### Definition {#non-definition} Funds for the betterment of the residential experience at MIT, but not necessarily for a specific event. May be sponsored either by dorm or individual dorm residents. -### Examples +### Examples {#non-examples} - Laundry pilot programs - Dorm food pantries - Facilities repairs - Mural boards -### Specifications +### Specifications {#non-specifications} **Funds given by DormCon must follow certain guidelines.** @@ -242,14 +242,14 @@ dorm residents. - DormCon must be listed as a funding source in all advertisements and publicity materials, if applicable. -### Application Deadlines +### Application Deadlines {#non-deadlines} [Applications][application] for funding must be received by the DormCon treasurer no later than one week before the DormCon general body meeting before it is to be used. Funding will be transferred into dorm accounts after the [Post-Event Report][post-event] is submitted. -### Funding Application Form +### Funding Application Form {#non-application} 1. Detailed purpose of funding 2. How does your request involve dorm culture? (200 words minimum) @@ -259,7 +259,7 @@ it is to be used. Funding will be transferred into dorm accounts after the 2. Expected alternative/extra funding sources 3. Do you expect this to be a repeating funding request? -### Post-Funding Report +### Post-Funding Report {#non-report} - After the funding is used, you are required to submit a post funding report, which should detail final expenses and any other relevant notes. From 8722ba048276622ca07b9aecaaae67871712cfb9 Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Sat, 31 Jan 2026 20:54:26 -0500 Subject: [PATCH 08/10] update application link --- docs/about/funding.md | 3 +-- 1 file changed, 1 insertion(+), 2 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index f5fbf1e2..83ba3a4c 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -272,6 +272,5 @@ it is to be used. Funding will be transferred into dorm accounts after the [budget]: https://docs.google.com/spreadsheets/d/1UPuOOGkemUujGznduOHi4RSK1Wza2Hxgu3fIhYua50Q/edit?usp=sharing [tax]: https://web-cert.mit.edu/dormcon/cert_minutes/2024-02-29.pdf -[application]: - https://docs.google.com/forms/d/e/1FAIpQLSd0_F86wxzbuSDbf_rzvzAV684NuQoGgh8ax8AtgEBCQzJb0g/viewform +[application]: https://forms.gle/LJJqy6nmNpuQjfHQ8 [post-event]: https://forms.gle/V2FF6xMPhSp1ntpUA From be354f77af094290a3b191a692a9878f18f4e34f Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Sat, 31 Jan 2026 21:04:29 -0500 Subject: [PATCH 09/10] add cute links :3 --- docs/about/funding.md | 10 ++++++---- 1 file changed, 6 insertions(+), 4 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index 83ba3a4c..f3f062ea 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -23,10 +23,12 @@ funding to distribute to residence halls for large events from the MIT Division of Student Life, in lieu of (now defunct) LEF/ARCADE grants. This is in recognition of the value that undergraduate residence halls have on the student experience, and is fully distributed directly to dorms every semester based on -request. Furthermore, DormCon annually funds campus-wide events such as Campus -Preview Weekend (CPW), [Residential Exploration (REX)](/rex), and DormCon Apple -Picking, as well as individual dorm events, inter-dorm events, and events -sponsored by individual dorm residents. +request. Furthermore, DormCon annually funds campus-wide events such as +[Campus Preview Weekend (CPW)](https://cpwcommunity.mit.edu/), +[Residential Exploration (REX)](/rex), and +[DormCon Apple Picking](https://mitadmissions.org/blogs/entry/i-picked-my-first-apple/), +as well as individual dorm events, inter-dorm events, and events sponsored by +individual dorm residents. All funding requests are first reviewed by the DormCon Treasurer, then voted on by the dorm presidents at a general body meeting, and a representative of the From b34c430d9d22850c21756d3339068e4f7652cc7a Mon Sep 17 00:00:00 2001 From: Diego Temkin <65834932+dtemkin1@users.noreply.github.com> Date: Sat, 31 Jan 2026 22:23:07 -0500 Subject: [PATCH 10/10] other funding, footnote --- docs/about/funding.md | 28 ++++++++++++++++++++++++++-- 1 file changed, 26 insertions(+), 2 deletions(-) diff --git a/docs/about/funding.md b/docs/about/funding.md index f3f062ea..4344c698 100644 --- a/docs/about/funding.md +++ b/docs/about/funding.md @@ -5,7 +5,7 @@ sidebar_position: 2 # Budget and Event Funding -:::note +:::info These guidelines were last updated on 1/31/2026. Please reach out to the DormCon Treasurer with any questions. @@ -20,7 +20,7 @@ DormCon receives $10 of house tax from every dorm resident. In addition, beginning Spring 2026, DormCon is receiving additional semesterly funding to distribute to residence halls for large events from the MIT Division -of Student Life, in lieu of (now defunct) LEF/ARCADE grants. This is in +of Student Life, in lieu of (now defunct) LEF/ARCADE grants.[^1] This is in recognition of the value that undergraduate residence halls have on the student experience, and is fully distributed directly to dorms every semester based on request. Furthermore, DormCon annually funds campus-wide events such as @@ -271,8 +271,32 @@ it is to be used. Funding will be transferred into dorm accounts after the presidents will vote to approve the reduction in funding at the next possible GBM. +## Other Funding Sources + +:::note + +If you know of other relevant funding sources for residence halls and living +groups, let us know! + +::: + +Other funding sources include: + +- Your dorm's house tax +- [De Florez Fund for Humor](https://shass.mit.edu/for-students/student-funding-and-awards/de-florez-fund-for-humor/) +- [Baker Foundation](https://firstyear.mit.edu/baker-foundation/) +- [Council of the Arts at MIT (CAMIT)](https://arts.mit.edu/camit/funding/) +- [Weekends@MIT](mailto:weekendsmit_support@mit.edu) + [budget]: https://docs.google.com/spreadsheets/d/1UPuOOGkemUujGznduOHi4RSK1Wza2Hxgu3fIhYua50Q/edit?usp=sharing [tax]: https://web-cert.mit.edu/dormcon/cert_minutes/2024-02-29.pdf [application]: https://forms.gle/LJJqy6nmNpuQjfHQ8 [post-event]: https://forms.gle/V2FF6xMPhSp1ntpUA + +[^1]: + Due to increased funding directly from DSL, residence halls are no longer + eligible for SGFC funding (which took over funding from the ASA's LEF/ARCADE + grants, UA's FinBoard, and GSC's Funding Board). More information on what + led to the creation of the SGFC can be found in the final report of the the + [Student Organization Working Group](https://studentlife.mit.edu/campus-communities/student-activities/student-organization-working-group/).