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changes made #1

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Binary file added Files/PANNO00001.pdf
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Binary file added Files/PANNO00002.pdf
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20 changes: 20 additions & 0 deletions Files/email_logs_10-10-2025.txt
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Original file line number Diff line number Diff line change
@@ -0,0 +1,20 @@
10/10/2025, 11:19:19 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:19:19 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:24:48 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:24:48 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:27:14 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:27:14 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:34:28 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:34:28 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:37:40 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:37:40 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:41:30 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:41:30 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:46:32 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:46:32 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:48:46 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:48:46 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 11:54:58 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Subrato@infocusin.com]
10/10/2025, 11:54:58 AM - FAILED: No file found for PAN undefined. Skipping... [Recipient: Anohita@infocusin.com]
10/10/2025, 12:19:36 PM - SUCCESS: Email sent to: Subrato@infocusin.com, Files: PANNO00001.pdf
10/10/2025, 12:19:38 PM - SUCCESS: Email sent to: Anohita@infocusin.com, Files: PANNO00002.pdf
6 changes: 3 additions & 3 deletions backupIndex.js
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Original file line number Diff line number Diff line change
Expand Up @@ -224,11 +224,11 @@ async function sendFiles() {
await Promise.all(
filteredData.map(async (item) => {
let filePath = dirPath;
let pan = item["PAN NAME"];
let codeIdentifier = item["CODE1"];
let filesInFolder = fs.readdirSync(filePath);
let filesToSend = [];

const matchedFileName = filesInFolder.find(file => file.includes(pan));
const matchedFileName = filesInFolder.find(file => file.includes(codeIdentifier));

const logTime = () =>
new Date().toLocaleString('en-US', {
Expand All @@ -242,7 +242,7 @@ async function sendFiles() {
});

if (!matchedFileName) {
const msg = `No file found for PAN ${pan}. Skipping...`;
const msg = `No file found for CODE1 ${codeIdentifier}. Skipping...`;
showMessage(msg, false);
fs.appendFileSync(logFilePath, `${logTime()} - FAILED: ${msg} [Recipient: ${item["MAIL ID"]}]\n`);
return;
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138 changes: 62 additions & 76 deletions index.js
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Original file line number Diff line number Diff line change
Expand Up @@ -239,9 +239,8 @@ let mailCount = 0;

// Function to send files as email attachments
async function sendFiles(event) {
// Validate the form first
// Validate form before sending
if (!formValidation()) {
// If not valid, stop the execution
return;
}

Expand All @@ -251,150 +250,137 @@ async function sendFiles(event) {
user: mail_ID,
pass: password,
},
// Retry configuration
retry: {
retries: 5, // Number of retries
factor: 2, // Exponential backoff factor
minTimeout: 1000, // Minimum time between retries in milliseconds
}
});

const formElement = document.getElementById("formbox1");
const loadingElement = document.getElementById("loading");
const mailCountBox = document.getElementById('mailCount');
let mailCountNo = document.getElementById('mailCountNo');
const mailCountBox = document.getElementById("mailCount");
const mailCountNo = document.getElementById("mailCountNo");

loadingElement.style.display = "block";
mailCountBox.style.display = "block";
formElement.classList.add("blur");

const workbook = XLSX.readFile(path1);
// Set up paths
const baseDir = __dirname;
const excelPath = path.join(baseDir, "Form_16_test_list.xlsx");
const dirPath = path.join(baseDir, "Files/"); // Folder where PDFs are stored
if (!fs.existsSync(dirPath)) {
showMessage("❌ 'Files' directory not found. Please create it and add your PDFs.", false);
loadingElement.style.display = "none";
formElement.classList.remove("blur");
return;
}

// Read the Excel file
const workbook = XLSX.readFile(excelPath);
const sheet_name_list = workbook.SheetNames;
const data = XLSX.utils.sheet_to_json(workbook.Sheets[sheet_name_list[0]]);

// Filter data to keep only objects with the "E mail" property
const filteredData = data.filter(obj => obj.hasOwnProperty("E mail"));
// Filter data to only include rows with MAIL ID
const filteredData = data.filter((obj) => obj.hasOwnProperty("MAIL ID"));

// If there are no valid objects, show an error message and stop further execution
if (filteredData.length === 0) {
showMessage("Invalid Excel format. No valid data with 'E mail' property found.", false);
showMessage("❌ Invalid Excel format. No valid 'MAIL ID' column found.", false);
loadingElement.style.display = "none";
mailCountBox.style.display = "none";
formElement.classList.remove("blur");
return;
}

// dynamic the no of files go though
// Determine how many CODE columns exist
let maxCodeFileNo = 0;
filteredData.forEach(obj => {
Object.keys(obj).forEach(key => {
filteredData.forEach((obj) => {
Object.keys(obj).forEach((key) => {
if (key.startsWith("CODE")) {
// Extract number after "CODE"
const codeFileNo = parseInt(key.substring(4));
if (codeFileNo > maxCodeFileNo) {
maxCodeFileNo = codeFileNo;
}
}
})
})
});
});

try {
await Promise.all(
filteredData.map(async (item) => {
// Create a new instance of AdmZip for each recipient
const zip = new AdmZip();
let filePath = dirPath; // Set the correct filePath for each email
console.log("📄 Excel row:", item);

for (let i = 1; i <= maxCodeFileNo; i++) {
if (!item[`CODE${i}`]) {
const codeValue = item[`CODE${i}`];
const empName = item["Employee Name"];
const email = item["MAIL ID"];

if (!codeValue || codeValue.trim() === "") {
console.log(`⚠️ Skipping: No CODE${i} found [Recipient: ${email}]`);
continue;
} else {
zip.addLocalFile(filePath + item[`CODE${i}`] + ".pdf");
}

}
const pdfPath = path.join(dirPath, `${codeValue}.pdf`);
if (!fs.existsSync(pdfPath)) {
console.log(`❌ FAILED: No file found for ${codeValue}. Skipping... [Recipient: ${email}]`);
continue;
}

// Get the current date in the format "dd_mm_yyyy"
// const currentDate = new Date();
// const day = String(currentDate.getDate()).padStart(2, "0");
// const month = String(currentDate.getMonth() + 1).padStart(2, "0");
// const year = currentDate.getFullYear();
const downloadName = item['TRADER NAME'] + ".zip";
zip.addLocalFile(pdfPath);
}

// Create the zipped file
zip.writeZip(filePath + downloadName);
// Create ZIP name
const downloadName = `${item["Employee Name"]}.zip`;
const zipPath = path.join(dirPath, downloadName);
zip.writeZip(zipPath);

// Now the zip file is fully created, proceed with email sending
// Mail configuration
const mailOptions = {
from: mail_ID,
to: item["E mail"],
subject: "File Attachment",
text: `Hi ${item['TRADER NAME']}, please check the attachments`,
to: item["MAIL ID"],
subject: "Form 16 Documents",
text: `Hi ${item["Employee Name"]},\n\nPlease find attached your Form 16 documents.\n\nBest regards,\nYour HR Team`,
attachments: [
{
filename: downloadName,
path: filePath + downloadName,
path: zipPath,
},
],
};

// Use the rate limiter to control the email sending rate
// Send email with rate limiter
try {
await limiter.schedule(() => {
return new Promise((resolve, reject) => {
transporter.sendMail(mailOptions, function (error, info) {
transporter.sendMail(mailOptions, (error, info) => {
if (error) {
console.log(error);

const errorMessage = error.response
? error.message.replace(/^Error:\s(.+?)\s\[.+/, "$1")
: "Error sending email. Please try again later.";


mailCount = 0;
mailCountBox.style.display = "none";
// Show the error message
showMessage(errorMessage, false);

console.log("❌ Email failed:", error.message);
showMessage(`❌ Failed to send to ${item["MAIL ID"]}`, false);
reject(error);
} else {
console.log("Email sent: " + info.response);
console.log(`✅ Email sent successfully to ${item["MAIL ID"]}`);
mailCount++;
mailCountNo.textContent = mailCount;

// Delete the zip file after email is sent successfully
// if (fs.existsSync(filePath + downloadName)) {
// fs.unlink(filePath + downloadName, (err) => {
// if (err) {
// console.error("Error deleting zip file:", err);
// } else {
// console.log("Zip file deleted successfully.");
// }
// });
// }

// Resolve the promise on success
resolve(info);
}
});
});
});
} catch (error) {
console.error("Email sending failed!", error);
throw error; // Throw the error again to handle it outside this catch block
} finally {
filePath = dirPath; // Reset filePath for the next email iteration
// Delete the ZIP after sending
if (fs.existsSync(zipPath)) {
fs.unlink(zipPath, (err) => {
if (err) console.error("Error deleting zip file:", err);
});
}
}
})
);

mailCountBox.style.display = "none";
// Show the success message after all emails are sent successfully
showMessage(`All Emails Sent Successfully : [\u0020${mailCount}\u0020]`, true);
showMessage(`✅ All Emails Sent Successfully: [${mailCount}]`, true);
mailCount = 0;
} catch (error) {
// Show the error message if any email encounters an error
showMessage(error, false);
showMessage(`❌ Error occurred: ${error}`, false);
} finally {
// Hide the loading box and reset the form
loadingElement.style.display = "none";
formElement.classList.remove("blur");
mailCountNo.textContent = 0;
Expand Down
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